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Identifying Coding and Billing Red Flags

Kathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS, OTD, OTR/L, CMDCP, CDP, CFPS, CGCS

November 15, 2024

Question

What are some common coding and billing red flags in physical therapy?

Answer

Common coding and billing red flags in physical therapy include discrepancies between documented services and billed codes, billing for more units than time spent with the patient, and lack of medical necessity or skilled intervention in the documentation. Other red flags include billing for services that do not match the patient's documented needs, inconsistent use of CPT codes, and duplicate services billed by different therapists. To avoid these issues, therapists should ensure their documentation accurately reflects the services provided, supports the necessity and skill level of the interventions, and aligns with the billed codes. Regular audits and peer reviews can help identify and correct potential issues before they lead to denied claims or audits​​.

This Ask the Expert is an edited excerpt from the course, 'Medicare Part B Coding and Billing: Compliance is Key!', presented by Kathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS.


kathleen d weissberg

Kathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS, OTD, OTR/L, CMDCP, CDP, CFPS, CGCS

In her 30+ years of practice, she has worked in rehabilitation and long-term care as an executive, researcher, and educator.  She has established numerous programs in nursing facilities and authored peer-reviewed publications on topics such as low vision, dementia, quality care, and wellness. She has spoken at numerous conferences, both nationally and internationally. She provides continuing education support to over 30,000 therapists, nurses, and administrators nationwide as National Director of Education for Select Rehabilitation. She is a Certified Alzheimer’s Disease and Dementia Care Trainer, Certified Dementia Care Practitioner, Certified Montessori Dementia Care Practitioner, Certified Fall Prevention Specialist, a Certified Geriatric Care Practitioner, and Trauma Informed Educator.  She serves as the Region 1 Director for the American Occupational Therapy Association Political Action Committee and is an adjunct professor at Gannon University in Erie, PA.


Related Courses

Supporting the LGBTQ Senior in Healthcare
Presented by Kathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS, OTD, OTR/L, CMDCP, CDP, CFPS, CGCS
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Kathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS, OTD, OTR/L, CMDCP, CDP, CFPS, CGCS
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This training describes the required elements for responding to the emerging needs of long term care communities to provide sensitive and respectful services to LGBT elders. The training reviews definitions related to sexual orientation and gender identity challenges experienced by LGBT older adults, and strategies for communication and policies that honor residents' rights. This course is directly related to the practice of physical therapy and is therefore appropriate for the PT and PTA.

Supervising Assistants, Students, and Aides: Upholding Your Ethics in a Challenging Health Care Environment
Presented by Kathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS, OTD, OTR/L, CMDCP, CDP, CFPS, CGCS
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Course: #4377Level: Intermediate2 Hours
  'The instructor was thorough and provided a wide variety of examples '   Read Reviews
This presentation reviews the definitions of supervision as well as APTA guidance related to supervising assistants, students, and aides in various healthcare environments. Documentation guidelines for Medicare are reviewed as these relate to what an assistant can complete versus a therapist. The use of students and rehab aides in long-term care is reviewed in accordance with Medicare guidelines. Real examples of common supervisory ethical dilemmas from the field, including the appropriate action steps to take in each one, are highlighted. This course is directly related to the practice of physical therapy and is therefore appropriate for the PT/PTA

HIV/AIDS: Training For Florida Healthcare Professionals
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The purpose of this course is to prepare Florida healthcare professionals to care for patients with HIV/AIDS based on evidence-based information on HIV/AIDS incidence in Florida, modes of transmission, infection control procedures, clinical management, prevention, and Florida law governing testing and disclosure.

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Kathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS, OTD, OTR/L, CMDCP, CDP, CFPS, CGCS
Course: #5412Level: Introductory2 Hours
  'For a course that is required it is an easy listen/watch'   Read Reviews
The purpose of this course is to provide Florida healthcare practitioners with a review of the types, vulnerable populations, risk factors, and prevention strategies for medical errors, including patient safety, reportable sentinel events, and root cause analysis, and an understanding of Florida’s medical error reporting requirements.

Ethics and Jurisprudence for the Physical Therapy Professional Licensed in Wisconsin
Presented by Calista Kelly, PT, DPT, ACEEAA, Cert. MDT, Kathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS, OTD, OTR/L, CMDCP, CDP, CFPS, CGCS
Text/Transcript

Presenters

Calista Kelly, PT, DPT, ACEEAA, Cert. MDTKathleen D. Weissberg, OTD, OTR/L, CMDCP, CDP, CFPS, OTD, OTR/L, CMDCP, CDP, CFPS, CGCS
Course: #5164Level: Intermediate4 Hours
  'Good, straightforward information that is super important to review routinely'   Read Reviews
Physical therapists (PTs) and physical therapist assistants (PTAs) in Wisconsin must complete a four-hour course on ethics and jurisprudence for license renewal. This online, text-based home study course provides a focused review of ethical principles and Wisconsin practice regulations, specifically tailored to PTs and PTAs licensed in the state.